Department Assistant
Engaging part-time administrative position. Involvement in daily department operations, financial tasks, public interaction, and inclusive, team-focused environment. Solid salary progression.
About the Job Offer
The Department Assistant (Part-Time, 75% FTE) role offers an annual pay scale beginning at $45,177.75, with regular step increases reaching up to $57,776.25. Employment is part-time within a supportive team, carrying continuing budget status. All duties are performed fully on-site.
Candidates will join an established, diverse academic team, working Monday through Friday from 9:00am to 3:30pm. Expect a professional, structured work environment with emphasis on equity, diversity, and inclusion. The role distinctly values varied lived experiences.
This position sits within a renowned and globally recognized academic division. Applications from equity-deserving groups are strongly encouraged, with focus on meaningful representation. The inclusive approach extends to all aspects of the hiring and working environment.
The job does not offer hybrid or remote flexibility, aligning with university-wide on-site policies. Successful candidates can expect stability and a clear professional progression within a highly regarded administrative team.
For those seeking a salaried, steady administrative role in a thriving academic setting, this Department Assistant post provides balanced hours, team collaboration, and growth potential.
Daily Responsibilities and Key Tasks
The Department Assistant is the department’s main point of contact for public and internal queries, maintaining a professional and responsive front-line presence at all times. Daily tasks include managing incoming calls, emails, and in-person requests, ensuring everyone receives courteous, knowledgeable assistance.
Administrative duties feature ordering and tracking office supplies, overseeing mail and deliveries, and maintaining internal records and databases. Workflow is steady but manageable, with clear processes to support accuracy and consistency.
The Assistant processes financial transactions—like invoices, reimbursements, and deposits—using established systems. Regular use of Microsoft Office tools ensures databases, spreadsheets, and directories remain accurate and up to date.
Event logistics are also part of the job: booking rooms, arranging accommodations, supporting seminars and meetings, and making sure spaces are ready and well-kept. Attention to detail and strong communication set candidates apart.
Day-to-day, the job brings ample opportunity to interact with diverse team members, apply organizational skills, and offer solutions within a lively academic environment.
Positive Aspects of the Role
One significant advantage is the structured, steady nature of the work environment—hours are consistent, expectations clear, and pay progression guaranteed. There’s no guesswork around duties or schedule.
The role emphasizes equity, diversity, and meaningful inclusion, making it a welcoming place for candidates from a broad range of backgrounds. Team culture is one of acceptance, learning, and mutual support.
Proactive support for growth—through exposure to event planning, finance, and administrative systems—makes this an excellent stepping stone for those seeking a long-term career in administration.
חסרונות פוטנציאליים
For those seeking flexibility, the on-site requirement means no hybrid or remote work is possible. This may present challenges for some applicants with changing needs.
Some of the administrative tasks, especially financial processing or mail duties, can be routine. Those longing for dynamic, constantly changing responsibilities might find the work repetitive at times.
פסק דין: האם התפקיד הזה מתאים לך?
The Department Assistant role is ideal for organized, reliable professionals who value structure and stability. It’s a great fit for individuals passionate about equity, teamwork, and contributing to a recognized academic institution. The role offers ample opportunity for skill-building and growth, balanced by steady hours and a supportive environment.
