Executive Assistant – North American Specialty Solutions | Highlights, Pros & Cons

The Executive Assistant position with the North American Specialty Solutions team offers a hybrid work model and strong employee rewards. While salary info is not listed, the permanent role mentions a financial rewards program, share purchase plan, pension, and extensive benefits.

This job is well-suited to individuals experienced in administration, communications, or HR. While previous Canadian work experience is not required, eligibility to work in Canada is necessary. Bilingualism in English and French is an asset. Applicants should have at least three years of relevant experience and strong skills in MS Office and digital platforms.

Day-to-Day Responsibilities and Role Overview

Supporting the Vice President of HR and Vice President of Marketing & Communications, you’ll coordinate across teams in Canada and the US. Responsibilities include organizing schedules, travel arrangements, and team meetings.

Administrative duties extend to handling expense reports, overseeing meeting logistics, and managing sensitive, confidential documents. The role requires preparing meeting agendas, publishing action items, and compiling HR reports.

Data tracking, generating performance reports, and supporting continuous process improvements are integral to daily work. You’ll also engage with both internal and external communication tools, becoming a team resource for best practices.

Beyond administration, tasks include supporting the budgeting and invoicing process and participating in broader initiatives for Global Specialty Lines. Flexibility is key, as backup support to other executive assistants is needed occasionally.

Key Advantages

One standout benefit is the hybrid work model, striking a desirable balance between remote and in-person collaboration. Flexible work arrangements and additional wellness offerings support work-life integration.

The financial rewards package and share purchase plan demonstrate a tangible investment in employee success. Opportunities for personal development and a culture of inclusion are prominently highlighted.

Potential Drawbacks

The absence of upfront salary figures can make initial assessment difficult for potential applicants. Some might find the wide range of tasks and expectations challenging, especially those new to supporting multiple executives simultaneously.

The pace and multitasking required may not suit everyone, particularly in periods when both leaders and project workloads are high. However, experienced professionals may find this variety stimulating.

Verdict

The Executive Assistant role on the North American Specialty Solutions team is most suitable for diligent, organized professionals wanting broad exposure and a developmental workplace. The role’s hybrid nature, benefits, and inclusion values make it a compelling opportunity for career-focused administrative professionals who thrive in dynamic environments.