Department Assistant
A part-time, fully on-site opportunity for a detail-oriented professional. Manage front desk inquiries, support events, and handle expenses. Strong organizational skills required.
The Department Assistant – Part-Time (75% FTE) role stands out for its structured part-time schedule—Monday to Friday, 9:00 am to 3:30 pm—ideal for those seeking work-life balance. The role is compensated with a pro-rated annual salary starting at $45,177.75 and progressing up to $57,776.25. It’s a budget-continuing appointment with consistent hours, representing a stable administrative opportunity.
Applicants must bring at least two years of recent, relevant customer service experience and a two-year college diploma or equivalent. The role demands proficiency with Microsoft Office and experience in managing records, payments, and inquiries efficiently and courteously. Teamwork and autonomy are both valued, as is a resourceful and diligent work style.
Daily Responsibilities and Expectations
The Department Assistant provides warm, knowledgeable front-line support, handling both general and specialized inquiries from students, faculty, and staff.
This job involves maintaining inventories, ordering supplies, processing reimbursements, and handling invoices through FIS and related financial systems.
Keeping common areas organised, supporting event logistics, and managing access control are also central to the role’s function.
Updating department directories, tracking mail, and booking rooms form part of the regular day. Communication and organization are paramount for success.
On top of administrative duties, responsiveness to daily emergencies and effective issue escalation are expected.
Key Advantages of the Role
This role is well-suited to those looking for a consistent, weekday position with no weekend or evening work, making it family-friendly and predictable.
Opportunities for continuous learning exist, especially for candidates interested in academic administration and event coordination. Advancement is possible through building essential office experience.
Areas for Caution
The fully on-site policy means zero hybrid work flexibility, which may not suit everyone’s needs or commuting preferences.
Furthermore, the job requires balancing multiple tasks under time pressure, which can cause stress during peak academic periods.
Konečný verdikt
Overall, this Department Assistant position offers valuable administrative experience for those seeking part-time stability, professional growth, and a chance to support an academic community. Candidates with strong organizational skills and a passion for service will find it rewarding.
