Administrative Assistant II (LRT)
Take charge of high-level administrative tasks, support executive leadership, and mentor junior staff. Ideal for experienced professionals skilled in multi-tasking, communication, and confidentiality.
Overview of the Role
The Administrative Assistant II (LRT) is a pivotal position supporting a major urban infrastructure project. While salary details are not specified, the role is full-time and features leadership and confidential executive support. The candidate must possess seasoned administrative experience and be comfortable handling sensitive matters.
This job requires strong multi-tasking skills and the ability to manage both independent work and team collaboration. Successful applicants will be mentoring junior staff and facilitating their onboarding. Systematic and efficient, you will help acquire office services, monitor day-to-day transactions, and ensure organizational compliance.
As a leader in the division, the Administrative Assistant II helps coordinate hectic schedules, processes financial documents, and oversees supplies and budgets. Confidential communications, rapid problem solving, and adaptability are key components.
Applicants should also be comfortable liaising with public officials, internal staff, and external stakeholders. Regular updating and maintenance of office systems and reporting processes are part of the everyday routine in this dynamic environment.
What Your Day Looks Like
Administrative tasks are varied and interconnected. The day begins with screening calls, emails, and correspondence before drafting communications and assisting the Director in multiple matters. Logging and processing reports and liaising with other departments is a core activity.
The role further includes organizing meetings, preparing documents, ensuring proper expenses and claims processes, and maintaining accurate records for time off and schedules. Administrative procurement and travel arrangements also fall under your purview.
Throughout the week, you may be asked to assist in the recruitment or training of administrative support staff, review invoices, and develop streamlined solutions for improving the division’s efficiency. Superior computer skills are essential for all documentation and reporting needs.
Confidentiality is critical, especially when dealing with sensitive organizational or project-related information. Participation in health and safety initiatives and compliance with departmental policies underscore the job’s holistic value.
Advantages of the Position
One clear benefit is the chance to operate at the heart of a major transit project and influence city-wide development. You’ll work closely with senior leadership while also shaping the next generation of administrative support professionals.
The professional environment features robust support for learning and adaptation, offering you the ability to develop further within a significant public service initiative. Knowledge gained here can be invaluable for future career aspirations.
Potential Drawbacks
The demands of the job mean that pressure can be high, especially when deadlines converge or priorities shift swiftly. Handling confidential and sensitive tasks adds a layer of responsibility.
Additionally, the role’s scope may sometimes require after-hours attention or quick adaptability, especially during project milestones, making work-life balance occasionally challenging.
Our Verdict
Administrative Assistant II (LRT) is a rewarding career for professionals seeking complex and impactful office management roles. It suits those who prefer dynamic work and high responsibility, including leadership and mentorship opportunities. Apply if you’re ready for a meaningful challenge and a career-defining experience.
