Executive Assistant to VP
Manage executive calendars, support HR and Marketing teams, coordinate projects, and drive key initiatives. Flexible hybrid work and exceptional financial rewards.
About the Executive Assistant Position
Intact is seeking an experienced Executive Assistant to support their VP, HR, and VP, Marketing & Communications. The role is permanent, with hybrid work arrangements and competitive financial rewards. While salary details are not listed, Intact is known for robust benefit programs and rewarding high performers.
The job offers flexibility through remote and in-office work. Applicants should have a college diploma in administration or secretarial studies and a minimum of three years’ experience in administrative support, ideally with exposure to Marketing, Communications, or HR.
Bilingualism in English and French is considered an asset, but not strictly required. The company values diversity, with an open approach to applicants from all backgrounds and a strong inclusivity policy.
Key Responsibilities & Daily Tasks
As an Executive Assistant, you will manage calendars for two Vice Presidents and coordinate meetings both on-site and off-site. You’ll handle travel arrangements and prepare essential documentation including agendas, minutes, and performance reports.
Daily work includes professional correspondence, overseeing project deliverables, and tracking key performance indicators for the teams reporting to the VPs. Process improvement is also a core part of the job, requiring a proactive and detail-oriented mindset.
You’ll be a go-to expert for digital communication tools and HR platforms, frequently assisting others with best practices and supporting Global Specialty Lines projects. Confidential data handling is imperative, demanding professionalism and discretion.
Administrative tasks include supporting HR functions, preparing routine reports, handling sensitive data, and taking part in budgeting and invoicing cycles for Canadian and U.S. operations. Backup support for other assistants ensures teamwork and reliability.
Standout Advantages
The hybrid work model is a huge benefit, letting employees blend home and office work to fit their lifestyle. This flexibility enhances work-life balance and productivity.
Intact also stands out with its financial rewards program, including an employee stock purchase plan with employer matching, extended health and wellness benefits, and opportunity to purchase extra days off. Workplace culture is strongly team-oriented, with leadership support and ongoing learning resources for personal and professional growth.
Potential Drawbacks
The role’s wide scope means consistent multitasking and shifting priorities, which could be stressful for those not comfortable with a dynamic workload. Demanding expectations for organizational skill and confidentiality are essential—mistakes can have significant consequences.
Furthermore, while hybrid, some tasks require in-person attendance and flexible hours. Candidates seeking a fully remote or strictly 9-to-5 role may find this aspect limiting.
Our Verdict
The Executive Assistant position at Intact is a strong opportunity for experienced administrators eager to support key leaders while influencing team success. With competitive rewards, a positive and diverse culture, and daily variety, the role is well-suited to professionals who enjoy both structure and flexibility. If you are detail-oriented, adaptable, and value growth, this is a worthwhile next step.
